Arts & Culture Administrative Assistant – Sanctuary of the Arts
CORAL GABLES, FLORIDA / FULL-TIME & ON-SITE POSITION
Position Summary:
Sanctuary of the Arts is seeking a dynamic and organized Arts & Culture Administrative Assistant to join their team. The successful candidate will play a pivotal role in ensuring the smooth operation of their office and support various administrative functions within the organization. This position requires excellent communication skills, attention to detail, and a passion for the arts.
Key Responsibilities:
– Office Management: Oversee day-to-day office operations, including managing office supplies, organizing files, and maintaining a tidy workspace.
– Administrative Support: Assist with scheduling meetings, coordinating calendars, and preparing correspondence. Provide support to staff and board members as needed.
– Event Coordination: Assist in planning and executing events, including performances, workshops, and community outreach programs. Handle event logistics, invoicing, and moderate ticket sales.
– Customer Service: Serve as the first point of contact for visitors, patrons, and artists. Answer inquiries via phone, email, and in-person, providing exceptional customer service.
– Grant Database Management: Maintain accurate records of databases. Assist in data entry, tracking donations, and generating reports.
– Marketing Support: Collaborate with the marketing team to assist in the creation and distribution of promotional materials, newsletters, and social media content.
– Financial Support: Support financial operations, including processing invoices, payments, tracking expenses, and assisting with budget preparation.
– Special Projects: Participate in various special projects and initiatives as needed, contributing to the overall success of the organization.
Qualifications:
– High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred.
– Previous experience in an administrative role, preferably within a cultural or nonprofit organization.
– Strong organizational skills and attention to detail.
– Excellent written and verbal communication skills.
– Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), familiarity with database management and QuickBooks.
– Ability to work independently and as part of a team.
– Flexibility to work occasional evenings and weekends for events and performances.
– Passion for the arts and cultural diversity.
– Fluent in English and Spanish. Portuguese is a plus.
Benefits:
– Competitive base salary with additional opportunities for advancement.
– Opportunities for professional development and growth.
– A supportive and inclusive work environment.
– Complimentary tickets to performances and events.
How to Apply?
Interested candidates are invited to submit their resume, cover letter, and references to info@sanctuaryofthearts.org. Please include A & C Administrative Assistant Application in the subject line of your email.
Applications will be reviewed on a rolling basis until the position is filled. Priority consideration will be given to early applicants, as this is an urgent hire.
